President - The responsibility of the Club President is to overview the management and administrative operation of the club and to provide leadership and support to all its members. The President may achieve this through effective communication and responsible overview, planning, organizing, and carrying out responsibilities associated with the club. Most members will help you succeed if the tasks and expectations are clearly defined, reasonable, and the members share appropriate interest and skill.
Remember, planning and preparation count, and enthusiasm is contagious.
Duties and Responsibilities
• Appointing and delegating tasks. After appointing persons to perform tasks, it is your responsibility to ensure that the task is done correctly and completely.
• Attending- you must attend as many committee meetings as possible, but it is not your job to run the meetings. You are a significant role model; so, your attendance at regular club meetings, board meetings, and all club activities is crucial. Attend and encourage all others to attend the Club functions.
• Evaluating- on-going analysis of club meetings and operation leads to continuous improvement in the club. Take feedback from your advisors, members and board to develop ways to improve meetings, projects, and attendance.
• Goal setting for results- goals must be clear and attainable. In the end, your satisfaction will come from the knowledge that your club was active on all fronts and clearly improved during the year.
• Monitoring- continuously monitor the club’s progress toward goal accomplishment and the activities and responsibilities of all officers and chapter leaders.
• Motivating- establish a climate of enthusiasm, openness, and concern. Follow up, congratulate, and listen.
• Presiding- make certain that each club and board meeting is well planned and organized, flows smoothly, ends on time, and that each member has fun and experiences fellowship. You are responsible for agenda setting and for preparing the vice-president to preside in your absence.
• Problem solving- make it apparent that you are concerned about your club and willing to help. Seek input and explore alternatives before making important decisions.
• Recruiting and retaining- make certain all members are active and involved throughout the year. New membership is the lifeblood of the club and its level of service. Have an aggressive, yearlong membership campaign with weekly and monthly goals to be achieved. Make certain new members understand the Club before induction and are actively involved immediately after induction.
• Reporting- the club president bears ultimate responsibility for meeting the reporting requirements of the club.
• Training- club officers, board, and committee chairpersons must clearly understand and carry out their responsibilities throughout the year.
Communicate with your chapter leaders and administrative team.
• Conduct and preside over regular Club meetings.
• Create and abide by an agenda for your meetings.
• Keep officers on task and aid chapters to run smoothly.
• Lead the entire membership in a well-rounded program of activities and projects.
• Ensure that delinquent members are handled properly.
• Meet with your chapter leaders and officers to discuss agenda points and current club issues.
• Ensure that at least two members from the club are attending each meeting.
• Attend as many meetings as possible.
• Make sure that each officer is aiding the chapter to which he/she is assigned.
• Keep a file of all correspondence.
• Work alongside officers and members to ensure that they are doing their tasks.
• Work with the chapter leaders and administrative chairs on their proposed projects.
• Make sure all monthly reports are submitted on time.
• Make a list of the coming activities and post it so members are aware of the schedule.
• Become knowledgeable of parliamentary procedure.
• Establish good relations with your sponsors, other clubs and any other local branches of the scene.
• Review your membership roster and form chapters
• Conduct annual elections of official positions within the club.
• Verify each member paid his/her dues.
• Work with the secretary in filing your club’s annual and monthly reports.
• Plan at least one social activity or service project per month over the summer to maintain excitement and interest for Club activities.